Law Firm Administrator
Company: Pettis Webber Pacific P.S.
Location: Vancouver
Posted on: January 15, 2023
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Job Description:
We are looking for a Law Firm Administrator (also called a
"Legal COO" and sometimes, a "Legal Manager") to work directly with
the Law Firm Principals/Owners to oversee everything in the law
firm, except the practice of law. This includes not only strategic
planning, project management, and critical administrative and
financial oversight, but also a key leadership role in shaping and
sustaining firm culture.
We need a Law Firm Administrator who is a PRO at workflow and
project management, who deeply understands employee engagement, who
is metrics-driven and KPI-obsessed, and who will be invested in
making important contributions to the success of the Firm. -
We're an established law firm with offices in Vancouver, Washington
and we serve clients statewide in Washington State and Oregon. We
need a full-blown bona fide professional Law Firm Administrator who
has experience running an office and building a successful
business. This is a position akin to an Executive Director,
Director of Operations, Legal COO, and Controller. -
We are NOT looking for an Office Manager or an Administrative
Assistant. Do NOT apply if your only prior experience is as an
Executive Assistant, Administrative Assistant, or Office Manager.
-
The position encompasses a wide range of activities with
involvement in all phases of administration, personnel, finances,
facilities, and business systems. We need someone with the
experience and maturity to work closely with the Owners and key
staff on strategy, policy, problem-solving, and decision-making.
This position will be responsible for planning, organizing,
directing, and controlling the day-to-day operations of the Firm,
and for directing the implementation of Firm policies. -
We are building a firm where systems run the business, and people
run the systems. This position is responsible for improving both
our people and our systems. -
Ideal applicants will have the Knowledge, Skills, and Abilities
recommended by the Association of Legal Administrators. Prior legal
experience is required. Knowledge of our areas of practice will be
helpful. In all cases, you need to commit to getting yourself up to
speed quickly because you will be expected to make sure cases and
clients are getting the attention they need and that the staff is
following the rules. -
Our Firm represents clients in their estate planning, trust
planning of all levels, estate tax minimization strategy planning,
asset preservation, long-term care planning, special needs
planning, as well estate administration needs. We have clients
throughout the Northwest and some who live internationally and who
work with Washington and Oregon estates. We have been very
successful, and we have grown rapidly without the guidance of a
professional administrator. We are proud of the firm we've built;
we've done a lot of good, and we've gotten a lot of stuff right!
But there is a lot of room for improvement and expertise. -
This is the first time we will be bringing in someone from the
outside to help us manage and grow our firm. The right person for
this position is someone we can develop trust in and who will trust
in us. The right person for this position will be able to "manage
up" to help us help you get your job done. -
This is an executive-level position with an executive compensation
plan that includes a salary and incentives driven by performance
towards KPIs. -
We do good work and take great satisfaction in helping others make
plans for the future and protect their loved ones. We want to be
profitable as well. We want to have a good life and we want to
pursue our hopes and dreams and help you pursue yours. We also care
about our work team and we are very dedicated to maintaining a
positive and upbeat work environment. If this sounds like a law
firm you want to work at and a job you can do, we very much look
forward to talking with you soon. -
All applicants will go through a multi-phase interview process,
starting with an initial conversation, a written interview, and at
least one-panel interview.
Responsibilities:
We care about skills and experience. We care just as much about
your behaviors, habits, and attitudes---the right person for this
role must:
--- Lead change - drive it and thrive in it
--- Talk more about the solution than the problem
--- Equally, embrace both aspects of the "work/life balance"
--- Never hesitate to praise when deserved and correct when
needed
--- Have thick skin and high empathy
--- Have keen conflict resolution skills (not conflict avoidance
skills)
Qualifications:
You must be able to show evidence of your prior success with:
--- Playing a role in the management of teams of 15+ people and
budgets of $10,000,000 or more
--- Systems management and process refinement to ensure matters are
handled appropriately so that client needs are met, legal and
ethical requirements are met, and clients receive excellent
service
--- Employee engagement and leadership, supervision, and
termination
--- Measuring what matters and using common financial reports to
make business decisions (budget variance, PL, cashflow
forecast)
--- Managing vendors such as bookkeepers, accountants, and
technology services
About Company:
Our Firm's Mission: Empowering people to live with greater joy and
freedom from fear as they ageOur Firm's Vision: We exist to
transform the cultural mindset about aging, and the individual
experience of it, from fear to freedom - one great plan at a
time.Our Firm's core values: Love, Gratitude, Kindness, Excellence,
Discipline, Honesty, Compassion, Accountability, Energy,
Creativity, Drive, Adaptability
Keywords: Pettis Webber Pacific P.S., Vancouver , Law Firm Administrator, Accounting, Auditing , Vancouver, Washington
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