VancouverWARecruiter Since 2001
the smart solution for Vancouver jobs

Administrative Services Assistant 2

Company: Flux Resources LLC
Location: Vancouver
Posted on: January 8, 2021

Job Description:

Administrative Services Assistant 2

Administrative Services Assistant 2

Flux is currently seeking a Administrative Services Assistant 2 to join our project team onsite with our client in Vancouver, WA. This full-time, contract Administrative Services Assistant 2 position provides a wide range of professional and confidential administrative support as well as data entry and tracking to Engineering & Technical Services organization in the Real Property Services division.

Position Responsibilities include:

Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as liaison/point of contact between staff and other work groups, facilitate communication and appropriate actions; and assist with the day-to-day operations.

Correspondence:

Process and screen incoming and outgoing correspondence to include proof reading and consist of the following:

Review documents and letters to verify proper formatting and accuracy.

Sort and distribute incoming mail to appropriate recipient(s).

Review incoming correspondence and forward matters requiring action to the appropriate staff.

Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate.

Monitor correspondence requests for a timely response.

Perform faxing, scanning, photocopying, and work with the print shop to request printing services.

Update and maintain electronic desk reference manual.

Attend meetings, record meeting minutes as requested, transcribe and disseminate as needed.

Distribute reporting, policy updates, procedural / process change information and other communications as requested to disseminate as appropriate.

Administrative Team:

Serve as back up to other Administrative Assistants as needed.

Attend mandatory Administrative Team Meetings and participate both professionally and collaboratively.

Work as a team member and assist to standardize, streamline and improve overall administrative processes for the organization and complete teamwork assignments.

Calendars and Schedules

Organize, coordinate, schedule and verify appointments, meetings, conferences, and training for Managers and other staff as circumstances dictate.

Management and Organizational Support

Arrange travel (domestic, invitational and foreign), such as airline arrangements, hotel accommodations, and rental car and shuttle reservations.

Coordinate and assist managers and staff with Time & Attendance per established procedures.

Provide overall administrative support to staff members by acting as the liaison with Tier III Admin, HCM, IT, SLMO, Workflow Connection, Security, Safety, Motor Pool, Facilities / Space Management and administrative services groups which may include processing, coordinating, requesting and tracking.

Perform data entry, provide maintenance, tracking and reporting for a variety of organizational databases and management reports. This work may include providing reporting, data, metrics, etc. as requested by Tier 2 administrative assistants or Contract Admin Team Lead as requested.

Perform data entry for Government Purchase Card transactions.

Manage all records in accordance with the Information Governance & Lifecycle Management (IGLM) policy and procedure and compliance requirements.

May coordinate or assist with organizational and agency events such as: presentations, retirements, and project or employee recognition celebrations.

May provide basic information/support to the manager by viewing/providing information utilizing the DOE E-performance management system.

Position Requirements:

Education/Experience:

High school diploma or equivalent is required.

Associate's Degree in Secretarial Science, Administrative Management or related field is preferred.

4+ years of demonstrated administrative/clerical experience is required.

Technical Requirements :

4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook (Microsoft Office 2010/16 proficiency required).

Flux Resources, LLC is proud to be an AA/EEO employer and we are committed to engaging with diverse populations. It is our priority to be a leader in creating a workforce that represents the citizens we serve. While providing EEO self-identification information is voluntary, we encourage you to do so as it is pertinent to our commitment of creating a diverse workforce.

All candidates will receive consideration without regard to characteristics protected by applicable local, state or federal law such as race, color, sex, age, religion, national origin, physical or mental disability, pregnancy, marital status, veteran or military status, genetic information, gender identity, or sexual orientation.

FLUX Resources, LLC. wants to ensure applicants who apply for jobs electronically are informed of their equal employment opportunity (EEO) protections as part of the application process through the and posters. In addition, you can review the .

If you are a qualified individual with a disability or a disabled veteran you have the right to request an accommodation, which can be done by e-mailing us at and providing us with your name and contact information.























Flux is an Equal Opportunity Employer that values diversity in our workplace. We welcome all qualified applicants regardless of race, color, sex, age, religion, national origin, physical or mental disability, pregnancy, marital status, veteran or military status, genetic information or sexual orientation.

Keywords: Flux Resources LLC, Vancouver , Administrative Services Assistant 2, Administration, Clerical , Vancouver, Washington

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Receptionist
Description: Bilingual Receptionist / General Office Clerk REQUIREMENTS: Possesses basic Spanish conversation skills Strong computer skills to enter, access, and retrieve data, excel spreadsheets Analysis Experience (more...)
Company: WorkSource Oregon
Location: Mcminnville
Posted on: 01/19/2021

Data Entry
Description: Are you a talented and motivated individual looking for a new interesting challenge or fresh opportunity We're on the lookout for new representatives in the nearby and surrounding areas To be part of (more...)
Company: Spora
Location: Corvallis
Posted on: 01/19/2021

Data Entry
Description: Are you a talented and motivated individual looking for a new interesting challenge or fresh opportunity We're on the lookout for new representatives in the nearby and surrounding areas To be part of (more...)
Company: Spora
Location: Vancouver
Posted on: 01/19/2021


Appointment Scheduling Data Entry
Description: We're currently seeking work from home customer service, appointment setting, telemarketing and data entry representatives. You're primary responsibility is to give specialized guidance
Company: Atona
Location: Salem
Posted on: 01/18/2021

Data Entry
Description: We're currently seeking work from home customer service, appointment setting, telemarketing and data entry representatives. You're primary responsibility is to give specialized guidance
Company: Atona
Location: Silverton
Posted on: 01/19/2021

Administrative Assistant
Description: Ref ID: 03610-9502812469Classification: Administrative AssistantCompensation: DOEDo you have a winning attitude and are eager to grow your career to the next level OfficeTeam wants to hear from you (more...)
Company: Robert Half
Location: Albany
Posted on: 01/19/2021

Business Office Manager
Description: ABOUT GREENRIDGE ESTATES br Greenridge Estates is a family-owned Assisted Living Community located in Lake Oswego, Oregon. For 50 years and three generations of leadership we've focused on creating (more...)
Company: Greenridge Estates Assisted Living
Location: Lake Oswego
Posted on: 01/18/2021

Seeking Associates to Start a HOME OFFICE POSITION!!
Description: We are seeking very motivated, responsible and fun individuals to join our health and
Company: Living Healthy
Location: Lebanon
Posted on: 01/19/2021

Data Entry Clerk
Description: We're currently seeking work from home customer service, appointment setting, telemarketing and data entry representatives. You're primary responsibility is to give specialized guidance
Company: Atona
Location: Beaverton
Posted on: 01/19/2021

Administrative Assistant
Description: DescriptionOur Western Timberlands business office, located in Vancouver, WA, has an opening for an Administrative Assistant. This is a full-time, non-exempt position, with salary level dependent on skills (more...)
Company: Weyerhaeuser
Location: Vancouver
Posted on: 01/19/2021

Log In or Create An Account

Get the latest Washington jobs by following @recnetWA on Twitter!

Vancouver RSS job feeds