Administrative Assistant: HR, Legal Services and Insurance Programs

Company: TrulyHired
Location: Vancouver
Posted on: November 16, 2021

Job Description:

General ResponsibilitiesUnder the general direction of the Assistant Superintendent, HR, Legal, and Insurance Programs, the Administrative Assistant II provides confidential support to the Insurance Programs department and will exercise independent judgment, and perform assigned functions in accordance with agency policies, procedures, and regulations. This position is part-time, working 20 hours per week, 260 days (12 months) per year.Essential Functions/Other FunctionsEssential Functions:

• Independently respond to calls, electronic communications, and visitors. Evaluate situations that involve ESD staff, board members, school district personnel, professional organizations, government officials, community leaders, parents/students and other ESD stakeholders for the purpose of taking appropriate action and/or requesting information.
• Manage complex calendars, schedule and coordinate meetings and events, and prepare presentations and meeting materials.
• Collect, analyze, process information and data, and prepare reports. Review and interpret highly confidential information.
• Create, compose, and/or prepare correspondence and documents.
• Develop strong working relationships with ESD staff, board members, school district personnel, professional organizations, government officials, community leaders, and other ESD stakeholders.
• Actively engage with leadership teams in Insurance Programs and Human Resources, providing support, preparing documents, and assisting with leadership assigned tasks.
• Schedule Insurance Programs Executive Advisory Committee meetings, prepare meeting agenda, take and publish meeting minutes, manage elections of the Committee members, and share information with the full membership.
• Manage assigned Risk Management special services, to include Administrator Consultants and Attorney Consultation Panel. Engage with and keep insurance staff, consultants, and school districts informed of status on special services and related matters.
• Organize, track, provide support, and where appropriate respond to public records requests.Other Functions:
• Serve as a member of the Administrative Assistant Leadership Team and other agency committees as requested.
• Represent the agency, department, or programs at events in the community, with board, and others.
• Serve as a leader and mentor to agency staff
• Process fiscal information including travel, purchasing, reimbursements, and accounts payable.
• Other duties as assigned.Minimum/Preferred Qualifications & SkillsMinimum Qualifications:
• Associate's degree and three years of experience providing administrative support to a senior administrator OR a High School Diploma or GED and five years of experience providing administrative support to a senior administrator.
• Experience using Microsoft Office software.
• Experience managing database software.Preferred Qualifications and Skills:
• Bachelor's degree.
• Associate's degree in an Administrative Assistant field
• Experience working in an organization governed by a board.Working Conditions/Employment RequirementsWorking Conditions/Physical Requirements:
• Office environment.
• Operate Keyboard to accomplish required tasks
• Perform stationary routine and repetitive functions for extended periods.
• Frequent sitting, stooping, and bending.
• Ability to work flexible hours.Employment Requirements - ESD job offer is contingent upon satisfying the following:
• Successful completion of a criminal history check through the Washington State Patrol.

• Position Type:Part-time
• Positions Available:1Job Category :Support Staff > Administrative AssistantJob Requirements
  • Citizenship, residency or work visa requiredContact Information
    • Joseph Mathews , Coordinator
    • 2500 NE 65th Ave
    • Vancouver,Washington 98661
      • Phone: 360-750-7503
      • Email: click here

Keywords: TrulyHired, Vancouver , Administrative Assistant: HR, Legal Services and Insurance Programs, Administration, Clerical , Vancouver, Washington