Office Assistant

Company: Realogy Holdings Corporation
Location: Vancouver
Posted on: June 25, 2022

Job Description:

13780BR**Office Assistant**VancouverWashington**Job Description****Title:** Office Assistant**Department:** CBB Admin - Branch**Reports to:** Office Manager**Class:** Regular, Hourly, Full-time**EEO Category:** Administrative Support Workers**FLSA Code:** Non-Exempt**General Summary**The **Office Assistant** is responsible for supporting an active office with all administrative needs. It has multiple responsibilities encompassing administrative, technical, accounting support for our brokers & staff.This position contributes to the growth, profitability, and success of the organization by exhibiting the following behaviors: Customer/quality focus, professional demeanor, positive attitude, collaborative, accountable, adaptable, communication, inclusiveness, job knowledge/technology orientation & team focus.**Principal Duties & Responsibilities****Administrative**+ Develops & maintains proficiency in all applicable office technology.+ Troubleshoots basic issues & escalates unresolved issues to the Office Manager or Technology department as needed.+ Assists with new employees & brokers set-up in informational systems such as email, phone/voicemail, & all other applicable company technology as directed by Office Manager or Principal Managing Broker.+ Troubleshoots copiers, fax machines & printers and submits work orders as necessary.+ Ensures proper inventory of all office supplies (i.e. paper, envelopes, general office supplies, toner for office machines, etc.).+ Assists with business cards, signs, badges & nameplate orders for agents & office.+ Files, scans & copies documentation as needed.+ Updates branch lists including office/phone roster, check-in sheets, birthday list, etc.+ With the rest of the staff, makes sure front desk, lobby, kitchen, bathrooms, conference rooms, & resource areas are stocked, clean & tidy at all times.+ Acts as a resource to Principal Managing Broker on social media/networking.+ Assists branch Marketing Director with social media efforts to comply with SEO best practices.+ Assists with other administrative duties and projects as assigned.**Back-up Support**+ Provides individual Broker training, by appointment, in topics such as (but not limited to):+ Social Marketing+ Digital Media+ Social Media+ Broker website development+ Video Marketing & orientation+ Creates & prepares/orders general marketing collateral for the branch (i.e. flyers, postcards, etc.) or assists brokers with creating, preparing, & ordering general marketing collateral. Customize open house flyers.+ Provides support to Reception as needed.+ Provides support for Listings as needed.+ Provides support for branch A/R's & A/P's as needed.Provides support for the Office Manager as needed. **Required Qualifications****- Education & Experience**+ High school diploma or equivalent required, Associates degree preferred.+ Minimum of 2 years in a professional office environment required. Real estate office experience preferred.**- Job Knowledge, Skills & Abilities**+ Strong interpersonal skills. Ability to generate a feeling of trust and confidence, and establish and maintain effective relationships as necessitated by work assignments. Strives for continuous improvement and solicits customer feedback to improve service.+ Strong organization and time management skills with the ability to manage competing demands and prioritize work to meet deadlines in a fast-paced environment.+ Resourceful, innovative & creative thinker. Excellent copy writing & design abilities.+ Effective written, verbal, and listening communications skills. Ability to speak clearly, listen and get clarification; read and interpret written information; write clearly, accurately and concisely. Ability to speak, read, & write English fluently.+ Strong attention to detail; ability to be highly accurate with critical information and be able to adapt during constant interruption of duties.+ Strong analytical & problem-solving abilities.+ Positive & productive attitude.+ Ability to handle confidential information with discretion.+ Self-driven, motivated, results-oriented.+ Professional dress & demeanor.+ Solid attendance history.**- Computer Skills/Proficiency**+ Intermediate knowledge of Windows operating system, Microsoft Office Suite, and Google Mail & Apps.+ Ability to troubleshoot basic issues and train others on basic and intermediate skills.+ Knowledge of Adobe Creative Suite products, social media and real estate specific software preferred.**- Licensing, Certification & Registrations**+ None.\#LI-DH1**Employment Type**Full-time**Company**Coldwell Banker Realty**About Us**Realogy Holdings Corp. (http://www.realogy.com/) (NYSE: RLGY) is the leading and most integrated provider of U.S. residential real estate services, encompassing franchise, brokerage, and title and settlement businesses as well as a mortgage joint venture. Realogy's diverse brand portfolio includes some of the most recognized names in real estate: Better Homes and Gardens - Real Estate (https://www.bhgre.com/) , Century 21 - (https://www.century21.com/) , Coldwell Banker - (https://www.coldwellbanker.com/) , Coldwell Banker Commercial - (https://www.cbcworldwide.com/) , Corcoran - (https://www.corcoran.com/) , ERA - (https://www.era.com/) , Sotheby's International Realty - (https://www.sothebysrealty.com/eng) . Using innovative technology, data and marketing products, best-in-class learning and support services, and high-quality lead generation programs, Realogy fuels the productivity of independent sales agents, helping them build stronger businesses and best serve today's consumers. Realogy's affiliated brokerages operate around the world with approximately 190,000 independent sales agents in the United States and more than 112,000 independent sales agents in 113 other countries and territories.At Realogy, diversity fuels success - for our company and for our employees. We strive to be the preferred company for diverse talent, committed to creating an inclusive environment that encourages everyone to succeed. **We pursue talent** - strategic thinkers who are eager to innovate, focused on execution and accountable for results. **We value diversity** - respecting backgrounds, cultures, perspectives.You'll find our commitment to diversity reflected in our achievements:+ Forbes 2020 Best Employers for Diversity.+ Recognized on the 2020 Human Rights Campaign Corporate Equality Index .+ Recognized for gender diversity on our board of directors by Executive Women of New Jersey and Women's Forum of New York.+ First residential real estate company to endorse the Equality Act and fully support H.R. 1447 amending the Fair Housing Act to include LGBTQ+ as protected classes.With diversity, we succeed together. We hope you'll join us.Powered by its network of over 94,000 affiliated sales professionals in 3,000 offices across 43 countries and territories, the Coldwell Banker - organization is a leading provider of full-service residential and commercial real estate brokerage services. The Coldwell Banker brand prides itself on its history of expertise, honesty and an empowering culture of excellence since its beginnings in 1906. Coldwell Banker Real Estate is committed to providing its network of sales professionals with the tools and insights needed to excel in today's marketplace and is known for its bold leadership and dedication to driving the industry forward with big data and smart home expertise. Coldwell Banker Real Estate was the first real estate brand to harness the power of big data; the CBx Technology Suite uses predictive analytics and machine learning to analyze markets, target buyers and sellers and provide agents with a simple platform to create unique and effective marketing plans for each listing. The brand was named among the 2020 Women's Choice Award - Most Recommended brands for customer experience and overall quality. Blue is bold and the integrity and values of Coldwell Banker give the Gen Blue network an unbeatable edge.**EEO Statement**EOE AA M/F/Vet/Disability

Keywords: Realogy Holdings Corporation, Vancouver , Office Assistant, Administration, Clerical , Vancouver, Washington