Administrative Assistant

Company: Coast Land Law, LLC
Location: Astoria
Posted on: May 6, 2025

Job Description:

Administrative Assistant - Law Firm



Coast Land Law, LLC

675 SE Marlin Ave, Ste 2

Warrenton, OR 97146



Job type: Full-time (40 hours/week),--OR--part-time, at least 25 - 30 hours/week (in person)



Hourly rate: $23 - $25/hour



Location: Warrenton, OR



Are you so organized and meticulous that your co-workers, friends, and family think you are a little ... nutty?--If so, you may just be a great fit to be our next Administrative Assistant! Not sure whether this is the right position for you? This position could be called Records Manager, Document Coordinator, or Records Specialist.



Experience with public records, tax and financial records, medical records, technical records, and other confidential documents in a professional setting is a huge plus.



If you decide to apply, then carefully review and follow the instructions at the bottom of this job posting.



You do not need prior legal experience.--However, you have strong administrative skills, thrive on working with other team members, and easily navigate modern office equipment and software.



Compensation:



--- Full-time (40 hours/week)--OR--part-time (at least 25 - 30 hours/week): $23 - $25/hour. For part-time, a minimum of 25 hours/week on a consistent schedule is required
--- For a full-time position, assuming 40 hours/week, would be $47,840 - $52,000/year
--- Occasional overtime as needed (we are a busy office, and need coverage from time to time as bigger cases come through our firm)


Benefits:

--- 401(k) plan with employer match
--- Health insurance (100% of employees' premiums based on our health insurance plan)
--- Dental insurance (50% of the employee's premium based on our health insurance plan)
--- Vision insurance (100% of employees' premiums based on our health insurance plan)
--- PTO
--- $500 hiring bonus after 3 months of part-time (at least 25 hours/week) continuous employment, $500 retention bonus after 6 months of part-time (at least 25 hours/week) continuous employment


Would you fit in at our firm?--Learn more about our team members by visiting www.coastlandlaw.com/team/. We are a small, close-knit team and genuinely like each other and take pride in maintaining an encouraging, positive environment. We appreciate team players who work collaboratively with each other, work hard, and take pride in their work.

Know someone who may be a good fit? $5,000 referral bonus.--We are offering a $5,000 referral bonus if you send us a qualified candidate whom we hire. (Terms and conditions apply. Recruiters are not eligible for a referral bonus unless vetted and approved to submit qualified candidates.) See www.coastlandlaw.com/open-positions/ for more details.)

Responsibilities:
What an administrative assistant does at our firm: We are hiring an Administrative Assistant (full-time, 40 hours/week, OR part-time, at least 25 - 30 hours/week) whose primary duties include:
--- Creating, maintaining, and organizing physical files
--- Creating, maintaining, and organizing digital files
--- Timely and accurate data entry in our case management software
--- Following detailed protocols for our files with extreme attention to detail
--- Working through high-volume repetitive filing in a timely manner
--- Maintaining a high degree of accuracy and consistency


Your other duties include:
--- Processing a high volume of digital documentation in an accurate, timely manner
--- Processing a high volume of physical documentation in an accurate, timely manner
--- Distributing physical documentation within the office
--- Cross-training with and backing up other administrative staff
--- Interacting gracefully and assertively with a wide variety of people
--- Other administrative duties as assigned

Qualifications:
Qualifications include:
--- 1 year full-time experience in a professional office setting
--- Associate's degree, or 1 year of full-time college-level coursework
--- Proficiency in Microsoft Office (especially Word and Excel)
--- US work authorization
--- Fluent English communication skills (written and verbal)
--- Valid driver's license and insurance, and reliable transportation


Instructions for Applying: Follow the instructions carefully. Apply on Wizehire, and submit your r--sum--.

When updating or putting together your r--sum--, think carefully about what it says about the quality of your written work product, attention to detail, knowledge of spelling and grammar, awareness of formatting conventions, proofreading your own work, etc.

After all, we are a law firm-would you expect anything less?

We will reach out to qualified candidates within 1 - 2 business days after they apply. The statements above are not intended to be an exhaustive list of all responsibilities, duties, and skills, nor of all details of the position. Come learn about our firm on our website at www.coastlandlaw.com/open-positions/.

Thank you for your interest!

About Company:
What our firm does: Our firm helps clients use the legal system to protect their piece of the American Dream. We primarily focus on cases involving real estate and business disputes. We work closely with clients to help them protect what matters the most. We have a statewide practice and help clients all over the state of Oregon.

Keywords: Coast Land Law, LLC, Vancouver , Administrative Assistant, Administration, Clerical , Astoria, Washington