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Director of Facilities

Company: Willamette Dental Group
Location: Vancouver
Posted on: January 12, 2021

Job Description:

To learn more about how Willamette Dental Group is keeping our employees safe, please visit https://willamettedental.com/safety/The Director of Facilities will be responsible for new construction, overall building and facility operations, equipment needs, building maintenance services and leasing operations. The Director must be familiar with State and Federal requirements as well as standards applicable to the healthcare facilities industry for organizations such as the American Institute of Architects, Americans with Disabilities Act, Environmental Protection Agency, National Fire Protection Association, Occupational Safety and Health Administration and Centers for Disease Control and Prevention. The Director will also plan and set project objectives, goals, and deadlines; and develops schedules for obtaining them.* Oversee and direct a team that manages maintenance personnel, laborers, custodians and outside contractors engaged in equipment or systems installation, facilities and clinical equipment repair, preventive maintenance, painting, carpentry, electrical, plumbing, grounds maintenance, transportation functions, and other projects.* Utilize technology and solutions such as EMaint, project management software and asset and warehouse management solutions.* Understand and be able to assimilate into existing company culture that includes being a single owner, privately held organization. Must be able to act in a culturally competent manner at all levels in the organization and be able to balance company needs with the needs of the ownership of the company.* Provide oversight for maintenance of equipment such as HVAC, refrigeration, electricity, plumbing and elevators is required along with knowledge of grounds keeping.* Assist with design or renovation of the building by soliciting and evaluating contractor bids, consulting with architects, engineers and other contractors.* Monitor the timely addressment and completion of work orders and preventative maintenance for designated plant operations equipment.* Administer project activities through the assignment of qualified key personnel by establishing and maintaining project budget, equipment, material supplies and other necessary services and by obtaining and furnishing personnel with basic job information.* Ensure the highest state of compliance for all standards related to the environment of care governed by CMS, TDH, OSHA and other regulatory bodies.* Inspect buildings and physical plant; conduct building space studies; inspect construction, projects, and contractor installations progress for conformance to standards and specifications.* Manage tenant relations and monitor requests for repairs and maintenance, communication of tenant charges, lease issues, and any other tenant questions/concerns and maintain documentation of all property projects and activities.* Engage, supervise, and approve payment for services required to maintain and improve real estate in accordance with company standards.* Administer leases for assigned portfolio by reviewing and analyzing new lease agreements, tenant billings, lease clauses, vacancy reports, and tenant compliance issues. Create lease summaries.* Manage a team of construction and facilities staff, convey clear performance expectations, and delegate work in a way that empowers ownership.* Measure progress towards obtaining department goals and develop action plans in collaboration with management teams to achieve the goals.* Direct and oversee property purchase, development, and management for all new building construction.* Manage relationships with external entities such as investment brokers, tenants, city officials, etc.* Travel throughout the service area to ensure projects are progressing.* Ability to establish and discuss floor plans.* Supervise and manage multiple projects simultaneously.Job Qualifications Bachelor's Degree in Engineering, Planning, Construction Management or a related degree and 10 or more years' experience leading teams in commercial construction projects, new building construction and remodels. Experience working with EMaint and working in a multi-project multi-location environment is preferred OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position. Must have a valid driver's license for operation of a motor vehicle in Oregon, Washington and/or Idaho and possess an acceptable driving record.Knowledge of:* General computer/software knowledge and willingness to learn new software programs.* Budget development and strategic planning.* Construction and project management methodologies.* Building standards for appropriate regulatory bodies such as American Institute of Architects, Americans with Disabilities Act, Environmental Protection Agency, National Fire Protection Association, Occupational Safety and Health Administration and Centers for Disease Control and Prevention.Skill In:* Quantitative and data analysis skills.* Project and time management.* Property and leasing management and negotiations.* Strong organizational skills; ability to multi-task and effectively execute in a fast-paced work environment.* Continuous improvement minded.* Excellent interpersonal, written, and verbal communication skills.* Strong analytical and problem-solving skills.* Establishing and meeting milestones and timelines.Ability to:* Utilize systems and technology to assist in process and functional management. * Operate in a fast-paced and often ambiguous environment.* Prioritize and manage multiple responsibilities simultaneously.* Be detail oriented with a focus on delivering high quality results.* Work and communicate professionally and effectively with others at all levels of the organization.* Work independently, and as part of a team, to take on tasks with high level of complexity.* Display initiative and strong sense of personal motivation as well as responsibility. * Complete and manage projects with minimal direction.* Be resourceful, flexible, and maintain the ability to react and respond quickly with a focus on accuracy.Physical Requirements:Work is performed both indoors and outdoors with exposure to various weather conditions. May be exposed to potentially hazardous conditions, noise and temperature extremes. Position involves frequent bending, standing, kneeling, climbing ladders, reaching below and above shoulders, and lifting objects weighing up to 50 lbs. while performing job duties. Wrist, hand and finger dexterity is required to operate various equipment and materials.Company OverviewWe provide:* A stable, dentist-owned private company with an eye on the future.* Excellent benefits, including paid time off, 401K with generous company match, and medical dental, life and disability insurances. Tuition reimbursement.* A culture of inclusivity and respect in line with our core values of Health, Compassion, Innovation and Integrity.* Supportive community outreach dollars and encouragement to volunteer.* Thorough employee orientation and onboarding.We are:* A provider and employer of choice in the Northwest for 50 years.* Dental insurance + providers in over 50 general and specialty offices in OR, WA and ID.* Dedicated to proactive care to facilitate the best possible outcomes.Willamette Dental Group is an equal opportunity employer.We evaluate qualified candidates without regard to race, color, religion, sex, national origin, veteran status and other protected characteristics.This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

Keywords: Willamette Dental Group, Vancouver , Director of Facilities, Executive , Vancouver, Washington

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