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Contracts Administrator

Company: Holman Enterprises
Location: Vancouver
Posted on: April 1, 2021

Job Description:

Holman Enterprises is a diverse automotive services company that is made up of six operating businesses - including automotive dealerships across the country, a leasing and auto retail finance company, an auto parts distributorship, a truck up-fitting business, a full-service insurance brokerage, and the largest privately owned fleet leasing and management company in the world.

Job Description:

The Contract Administrator will manage the commercial contract review and negotiation process for Holman Automotive's retail automotive operations. The Contract Manager will work closely with stakeholders across the company, and is expected to be self-motivated and able to operate independently. This position must (i) make decisions and provide advice and support to operations and central services personnel on a variety of contracting-related issues, (ii) draft and negotiate a variety of contract forms, (iii) ensure corporate policies are enforced and adhered to, and (iv) collaborate with corporate legal, risk, sourcing and finance departments as needed. The Contract Administrator will report up to the General Counsel and Senior Vice President - Legal for Holman Automotive.

Primary Duties and Responsibilities:

  • Oversee and coordinate internal resources for the proper review, approval and execution of contracts.
  • Respond promptly to requests for contract review and ensure timely turnaround on all contracting requests.
  • Assist in and/or manage contract review sessions ensuring involvement of all relevant stakeholders in the contracting process.
  • Manage standard contract templates and negotiate with vendors and other third parties that request change to forms.
  • Draft and negotiate dif---cult and complex contractual provisions-including risk allocation, indemnification, and limitations of liability-with outside vendors in collaboration with internal counsel.
  • Identify non-standard commercial terms and risks for legal, finance and other corporate departments' consideration.
  • Oversee the execution of contracts, ensuring that all necessary documentation is executed and collected as required by the contract documents and company policies.
  • Oversee development and administration of the company's contract management database.
  • Assist in the creation, management, maintenance and audit of comprehensive contracting and risk assessment policies, processes and documentation to ensure compliance with company policy and needs.
  • Work closely with the centralized accounting, retail vendor management, and corporate procurement departments to (i) design, implement and manage vendor approval and onboarding processes and (ii) identify opportunities to consolidate vendor relationships and negotiate national accounts with key vendors.

    Required Skills:
    • Ability to establish and communicate clear priorities and to influence others to support and act on those priorities in a dynamic environment.
    • Strong analytical and problem solving skills, highly organized and attention to detail.
    • Ability to interface, collaborate and communicate effectively with internal business partners as well as external sources.
    • Strong working knowledge of contracting principles.
    • Ability to handle multiple priorities, adapt to shifting priorities, and work with minimal supervision.
    • Sound work ethic, business acumen, and professional demeanor.
    • Excellent written and verbal communication skills.

      Education and Experience:
      • Bachelor's Degree preferred; paralegal certification is a plus.
      • Ideal candidate will have 5+ years of experience in contract negotiation and management, or other hands-on commercial contracts functions, in a corporate legal department, preferably for a company in a consumer-facing industry.
      • Demonstrated ability to multitask while delivering quality and timely product in a fast-paced and deadline-driven environment.
      • Demonstrated ability to negotiate and draft contractual terms and documents.
      • Proficient in Microsoft Office, including Word, Outlook and Excel, Adobe Acrobat, and contract management programs.

        Holman Enterprises provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

        This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Keywords: Holman Enterprises, Vancouver , Contracts Administrator, Other , Vancouver, Washington

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