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HR Coordinator - Temporary position

Company: The Vancouver Clinic
Location: Vancouver
Posted on: May 3, 2021

Job Description:

The Temporary HR Coordinator will support the HR Team for a 6-month duration in critical functions related to employee recruiting and onboarding.


April - July

  • Assist recruiters in posting jobs on internal and external career sites, and social media.
  • Conduct reference checks.
  • Ensure completion of hiring processes, including background checks, reference checks, drug screens, relocation, employee health requirements, etc.
  • Assist in updating, editing and maintaining job descriptions and job profiles.
  • Assist in maintaining position control.
  • Responsible for 45-day check-in with new employees, and any follow-up required.
  • Assist with student exit interviews.

August - October

  • Provide customer service on behalf of the HR Department for internal and external sources. Act as primary phone receptionist for the HR department.
  • Coordinate and help administer onboarding of new employees and conduct New Employee Orientation (NEO).
  • Provide support to HR staff in the benefits, employee relations, compensation, and HRIS areas as needed.
  • Enter, maintain, and audit employee information in Human Resources Information System (HRIS). Provide project based support to HRIS as directed.
  • Process education reimbursements. Review requests to make sure they are reimbursable according to policy and interact with employees and managers to answer questions and ensure compliance.
  • Scan/attach documents to electronic personnel files and review to ensure documents were received in the HRIS. Maintain electronic personnel files in compliance with applicable legal requirements.
  • Coordinate and work with Information Systems and employees regarding the issuance of new Security Access/Photo Identification Badges, create badges for new employees and reissue lost badges.
  • Coordinate all HR mail distribution.
  • Perform wage and employment verification.
  • Assist the department in carrying out various human resources programs and procedures for employees (employee referral program, etc.).


  • Must be organized with the ability to handle multiple priorities at once.
  • Must have strong verbal and written communication skills.
  • Must be able to efficiently prioritize tasks, meet deadlines, and maintain a high level of accuracy.
  • Must be a collaborative team player with initiative.
  • Ability to maintain the highest standards of professionalism, solid judgment, maturity, personal integrity, and confidentiality.
  • Strong customer service skills.
  • Adept with technology and systems, including Microsoft Office Suite, applicant tracking systems, job boards, and social networking tools.
  • Ability to work well independently and in a team environment.


  • High school diploma or equivalent.
  • Bachelor's degree in Human Resources preferred, or equivalent combination of education and experience.
  • Minimum of 2 years HR experience required.
  • Experience with applicant tracking systems, experience with Workday recruiting module a plus.

The above information is intended to indicate the general nature and level of work required in this position. It is not designed to contain or be interpreted as a comprehensive description of all duties, responsibilities, and qualifications required of those assigned to this job.

We offer a competitive Total Rewards Program which includes insurance programs covering medical, dental, vision, life, long-term disability, generous time off, holidays, education reimbursement, and a 401(k) plan. Eligibility for benefits is dependent on factors such as position type and FTE. Contact your recruiter for more information.

Vancouver Clinic is proud to be an Equal Opportunity Employer. Vancouver Clinic does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, gender identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Vancouver Clinic is an alcohol and drug-free workplace. Offers are contingent on successful completion of drug and background screenings. Please note we follow Federal Guidelines regarding prohibited substances, even for those legal at the state level.

Keywords: The Vancouver Clinic, Vancouver , HR Coordinator - Temporary position, Other , Vancouver, Washington

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