Real Estate Executive Assistant
Company: LJ Real Estate
Posted on: June 20, 2022
We're looking for a motivated real estate executive assistant to
assist the principal broker and complete administrative tasks.
Responsibilities include liaising between the managing broker and
clientele, screening messages and notifying the broker of important
information, and overseeing schedules and travel arrangements.
You'll also be responsible for organizing office records and
customer data, ordering office equipment, and completing other
administrative tasks as needed to support the team. Our ideal
candidate can solve problems quickly and is highly detail-oriented.
If you're interested in a fast-paced job with lots of variety,
Serve as a liaison between the managing broker and clientele
Complete elementary bookkeeping tasks for the broker
Oversee the broker's schedules, team meetings, and travel
Take notes and deliver messages from phone calls, emails, memos or
reports to the broker
Execute office management tasks such as systematizing office
records, and buying office equipment
--- Show property to qualified buyer. Most of time this will mean
having clients in your car and taking them from property to
--- Be punctual.If meeting a client at a property, the doors should
be unlocked and lights turned on prior to client arriving.
--- Ensure follow-up by passing strong prospects to brokers with
calls-to-action, dates, complete profile information, sources, and
--- Keep the online dashboards up to date with all information
regarding clients. Note all conversations within the dashboard and
send all emails through the dashboard.
--- Identify decision makers within targeted leads to begin sales
--- Collaborate with Principal Brokers to determine necessary
strategic sales approaches
--- Track mileage and turn in reports as required
--- Overcome objections of prospective clients.
--- Maintain and expand the databases, enter new client data, and
update changes to existing accounts
--- Attend periodic sales training where applicable.
--- Attend every team training meeting and the weekly office
--- Additional responsibility will include:
--- Preparing CMAs
--- Setting appointments
--- Writing offers
--- Door knocking
--- Circle calling
--- Hosting open houses
--- Sitting inspections
--- Meet appraisers
--- Install/remove lockboxes
--- Coordinate bids with contractor
Familiar with Microsoft Word, Excel, and Multiple Listing
Excellent communication skills and organizational skills
Used to handling private information and meeting hard deadlines
High school diploma required
Prior experience in real estate is a bonus
--- Possess an active Oregon or WA Real Estate License
--- Reside in the Portland, OR metro and have a strong local
--- Be self-motivated and self-directed, with a positive
--- Have professional telephone etiquette
--- Be highly organized with demonstrated attention to detail
--- Exemplary communication skills, both verbal and written
--- Demonstrated computer proficiency including email, web
applications and contact management software. Typing skills a
--- Adaptable and highly resourceful; able to work with limited
information when necessary
--- Demonstrated ability to convert leads to strong prospects and
--- Strong problem identification and objection resolution
--- Able to build and maintain lasting relationships with
--- Excellent listening skills
--- Ability to occasionally travel and attend sales trainings,
events or exhibits
--- Ability to work individually and as part of a team
--- High level of integrity and work ethic
--- Have four door vehicle that is clean and in good working
For a look in the life at Lovejoy, take a peek at what our agents
have to say: https://youtu.be/TtPZppXXEtU
We are a boutique real estate team brokerage. We strive for a
positive, fun vibe where our agents want to come into the office.
We are all in production and we work hard and play hard. Our
clients are primarily individuals of influence and referrals - who
you work with matters and we take good care of our customers. We
are in the top 1% of Realtors nationwide, join us!
Keywords: LJ Real Estate, Vancouver , Real Estate Executive Assistant, Other , Vancouver, Washington
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