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Project Administrator II

Company: Granite Construction
Location: Vancouver
Posted on: June 22, 2022

Job Description:

Building a career at Granite may be the most valuable thing you could do...Are you interested in the opportunity to work for an industry-leading company that will give you the experience and exposure you need to build your career and personal brand? If so, then you've come to the right place!General SummaryThis position is responsible for assisting and supporting Project Managers, Estimating Teams and/or Project Engineers in performing multiple administrative functions to ensure efficient, cost effective and professional project operations.Essential Job AccountabilitiesSupport Project Managers, Estimating Teams and Project Engineers with validation of Disadvantaged Business Enterprise (DBE) certifications and compliance documentation during the Project's Bidding Phase (Pre-award), including good faith efforts to comply with State and Federal requirements for DBE participation.Support the project managers with attainment of DBE supplier participation goals mandated in the prime contract.Support the project team's documentation of the validation of DBE's commercially useful function requirements, DBE payment certifications, and Granite's good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements.Prepare and update project Tracking Logs and submit to Project manager ensuring Project progress is accurately measured.Review and update Materials Request Form (MRF) with correct cost codes for internal material transfers to properly account for project costs.Assist Project team in preparing subcontractor payments and prime contract billings to ensure subcontractor payments and client billings are timely.Assist with purchase orders, enter receiving documents in system and process manual invoices to ensure success in the full cycle of the procurement process.Prepare extra work billings from Daily Extra Work Reports to ensure timely payment from owner and certified payrolls are in alignment.Provide backup for timecard approval and dispatch function to assist in absence of engineer or manager and ensure continuity of payroll and crew scheduling functions.Prepare and run cost reports (e1 and FIS), distribute to project team, perform specialized cost analysis and research projects as requested to ensure accuracy, timeliness and cost effectiveness.Education and Work ExperienceHigh School diploma or Equivalent requiredBA or Associates Degree or equivalent experience preferred2 years of experience in office administration preferred2+ years of experience in construction administration preferredKnowledge, Skills, and AbilitiesTeam playerProficiency with MS Office products (Word, Excel, Outlook, etc.)Excellent interpersonal, communication (verbal and written), and organizational skillsHigh attention to detail and accuracyWorking knowledge of the Purchasing and Account Payable module in JD Edwards preferred10 Key by touchBasic understanding of IT hardware and software terminologyAble to learn new computer systems quicklyBasic understanding of cost tracking and controls principlesWorking knowledge of construction equipment, materials, and terminology preferredAbility to operate with all levels of staffWillingness to take on additional tasksAbility to work independently and prioritize multiple tasks under tight deadlinesPhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.About Granite Construction IncorporatedGranite Construction Incorporated is a member of the S 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite Construction is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities and a Drug-Free Workplace. For additional information on applicant/employee rights please clickhere.Notice to Staffing AgenciesGranite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening.Granite will not pay a fee to any Agency that does not have such agreement in place.Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.

Keywords: Granite Construction, Vancouver , Project Administrator II, Other , Vancouver, Washington

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