Accounts Receivable Specialist
Company: JR Merit, Inc.
Location: Vancouver
Posted on: May 22, 2023
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Job Description:
OverviewThe Accounts Receivable Specialist is responsible for
ensuring the efficient, timely, and accurate recording of all
payments on client accounts. This position will provide exceptional
customer service to our clients while working to attain the
positive cash flow goals of the company. This position will also
support the operations needs for invoicing, sales tax reporting,
and other workflow processes as assigned.About JR MeritJR Merit was
founded in 1997 on the belief that merit -the quality of being good
and worthy-was something worth working for. Today, we are
recognized as one of the highest-value industrial and mechanical
construction contractors in the marketplace for complex
infrastructure and critical plant processes. We take pride in being
a union shop with a passion for surpassing client
expectations.Responsibilities Assist new clients through the credit
application process and conduct a risk evaluation to establish
credit limits and payment terms. Prepare client checks and payments
for deposit to checking account. Follow established procedures for
processing and posting cash receipts to ensurepayments are applied
accurately to invoices and projects. Process and post all approved
adjustments. Generate and review aging analysis for compliance with
payment terms. Perform account reconciliations and send statements
to clients on a monthly basis. Communicate with clients via phone,
email, and mail to investigate and resolve any reconciliation
issues, and follow up on payment status requests. Maintain all
accounts receivable client files and records.Collections: Monitor
client accounts for non-payments, delayed payments, or
irregularities. Research and resolve any payment discrepancies.
Contact clients to initiate collections per established credit
policy procedures.Invoicing: Support and coordinate invoicing
efforts with Operations.Additional responsibilities as
assigned:Sales Tax/Property Reporting: Collect all required sales
tax information monthly, quarterly, and annually in preparation for
filing reports. Prepare sales tax calculations and documents, and
schedule a final review to ensure accuracy. Submit sales tax
payments and reports timely to ensure compliance. Process all
applicable system transactions required. Review system sales tax
codes and rates for accuracy. Conduct sales tax research and assist
operations with establishing new codes and rates as required for
new geographic areas and municipalities. Schedule and coordinate a
review of all personal property assets. Prepare annual property tax
report filing and submit timely to ensure compliance.Operations
Support (as needed): Collect insurance certificates and lien
notices from clients, vendors, and subcontractors and file
appropriately. Project set up review for proper sales tax codes.
Reviewing commitments on projects. Subcontract administration
including PO s and change orders. Participate in front desk
coverage rotation.Qualifications1. Associate s Degree in accounting
and/or 3+ years of accounts receivable and general accounting
experience.2. 3+ years of experience and knowledge of construction
contract terms, including understanding of contract types, pricing,
and ability to execute billing, and receivables transactions.3.
Intermediate to advanced computer skills, including experience in
Microsoft Office Suite, DocuSign and ERP accounting software,
Viewpoint Enterprise Cloud and Procore preferred.4. Experience with
and understanding of all Federal, State, and Local tax laws and
application to invoicing clients in all locations.5. Utilize
problem-solving skill and analysis to audit work flow for accuracy
and efficiency.6. Ability to work well with others under deadline
situations and respond to constantly changing priorities.7.
Excellent written and verbal communication skills, organizational
skills.8. Ability to work independently, take initiative, set
priorities, and see responsibilities through to successful
completion.
Keywords: JR Merit, Inc., Vancouver , Accounts Receivable Specialist, Other , Vancouver, Washington
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